May 2025: Covering events on Socials

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May 30, 2025 at 12:02:29 PM PDT May 30, 2025 at 12:02:29 PM PDTth, May 30, 2025 at 12:02:29 PM PDT
Shop Talk May 2025

Covering events

If you’re a part of the reptile keeping community (and a lot of our customers are), you will know that exhibition shows have historically played an important part in reptile keeping. They are still a core part of the community now, extending into amphibians and inverts alike and with so many shows it can be difficult to navigate the best way to communicate which ones you or your team are attending. In this month’s shop talk we will discuss some best practices when exhibiting at events and communicating your presence via social media channels.

Groundwork

First and foremost, you must ensure your space is eye catching whether you have a small square footage or a massive space, you can make your stand a destination.

Put a good deal of planning into your stand by asking yourself or your team questions and brainstorming ideas. Can you offer an experience? A tutorial? Something to stand out from the crowed of exhibitors that will engage attendees and help spread the word about your business. Word of mouth is still one of the most effective business strategies employed today, people trust the people they trust.

As an exercise let’s say you decide to hold a competition on your stand that makes people want to come back to see their results. The idea: Can you build a HabiStat Clear Home for an invert in the quickest time using all the elements needed to successfully keep and enrich a mantis kept as a pet? (Substrate, décor, feeding and lighting).

Keep a visible record of the competitors (maybe a score board), time them accordingly and make sure to clearly display or communicate the rules of the competition. Have two or three set ups side by side (depending on your exhibiting team size and ability to “reset” and reuse the materials from each Clear Home after they’re finished) The winner receives a voucher to use at your store or wins the items used in the competition. This is merely an example of something interesting you can do to promote your stand and helps you build your coverage from here.



Build interest and cover the event effectively

When you have a solid idea for your stand you can start to build your event campaign. Start off by building a countdown posting schedule like the one below and we will explain why each step is useful.

Post 1 – 6 weeks out

Announce your attendance. This allows enough time to inform people you will be attending with time to get tickets.

Post 2 – 1 month out

This helps as a reminder to those who might be engaged with your socials but missed the original post.

Post 3 – 2 weeks out

Time to start building the hype, tease that your stand will have an activity, but you can’t share it yet.

Post 4 – 1 week out

Ask if your community is attending and that you can’t wait to show them the fun activity you have planned. Maybe provide a sneak peek of the score board art?

Post 5 – travel day (optional)

If you’re attending a show that requires you to travel to 48 hours in advance due to timing, then share snippets of the journey and your arrival to site.

Post 6 – day before

If your team is setting up share some of those shots and set up a camera if you can to timelapse your build.

Post 7 – Event day(s)

Stories will be your best friend on these days. Post snippets of the morning going into the packed event and show off your stand and all the people participating in your competition making sure to capture content of the winner if you can and share anything interesting that happens on the day(s). Try to be selective of this content and not exceed 3 posts in one day on your socials such as Facebook – the algorithm restricts if you post too much in one day. Remember stories are able to be shared and then pinned to the top of your Instagram. You can also use this feature to reshare any posts and content that visitors post featuring your stand.

Post 8 – post event

Thank everyone for coming and for your team’s support (this seems obvious but it does get missed). You can either montage snippets of your captured footage together to do a round up or you can do a static thank you post. You should also tag any brands you interacted with, the event organiser and the venue as this will help extend your reach through to their network, potentially increasing yours as a byproduct of their interaction.

This is useful because it allows you to effectively communicate your attendance and any shop closures or limited staffing as a result. It encourages customers to venture to see you at the show and share their own content in relation to yours, again broadening your reach.

Top tip:

it is important to ensure you post at the event but if you choose to post a thank you or a “we were there” piece of content then it is important to mention that you must do it within 48 hours of the show’s end. This is because it loses its impact the further out from the event you post it. This is also a good time to follow up on any customer queries and connections you made at the event.

I'm loving angles instead

No, not angels… common mistake… Camera angles. Wide or landscape angles are good for long form YouTube content but not great when it comes to the current king of content – short form reels. This is largely because we are used to viewing videos on our phones and everyone’s collective attention spans have reduced because of quicker video formats (thanks Vine, you started it), so to maximise engagement we must consider playing to the algorithms. Don’t be afraid to move the camera around and get high angles, low angles and anything that looks interesting (maybe upside down).

In short: let your creativity fly!

The sound of music

Too much noise distorted your content? If your content was not captured with sound in mind, then simply adding a trending sound on socials to the footage will help combat it. It will also help improve the reach of your reel, the way categories on social media platforms work is that they boost reels with trending music to wider audiences through suggested posts.

Alternatively, if you need to gather content based on interactions with attendees –use a good mic set that you can pair with your phone, these can be found online at many different retailers so shop around for the best price and read the reviews!

Keep the camera rolling

Lastly, when it comes to gathering footage, too much is not enough. Be a shutter bug or task a member of your team to cover everything they can, the more footage the more chance you have to capture something exciting or interesting that happens organically.

So that’s how to cover an event effectively with a little planning thrown in to help you get started.

For more information and advice you can reach out to our marketing team by clicking here.